6 reasons why you must back up your files


There is nothing worse than losing important work-related or personal files. Whether it slipped your mind to perform a system back up or you have insufficient spare copies, data loss can almost always be prevented. Regular system back-ups or syncing across all of your devices can safeguard your data for future use and prevent it from getting lost in the digital divide. Continue reading to familiarise yourself with the importance of digitally backing up your content on a regular basis.


  1. Prevent data loss

 One of the main reasons for backing up your data is to prevent minor or major data loss. Whether you can’t afford to misplace an important file or just want to provide yourself with a safety net in the event of a company-wide data breach, backing up can protect you and your data if the worst does happen. Data loss can occur for a wide variety of reasons. This can include system crashes, malicious malware, physical damage or theft, or just simple user error. It only takes a few seconds to accidentally banish a document to your computer’s trash folder. Laptops and smartphones are particularly vulnerable to theft due to their high resale value. By creating duplicate copies, you can be reassured specific files or even your entire library has been salvaged in the event of an ambush. Your computer may be able to recover any accidentally deleted files. To find out how, try searching for mac recover deleted file.


  1. Tax reports and audits

Tax authorities can be notorious when it comes to audits. Laws differ depending on which country you reside in, but company-wide financial and account data must be backed up for reporting purposes. Some tax authorities also require you to store copies of your receipts for deductible expenses for a number of years. By backing up these files, or storing them on an external cloud computing platform, you can relax knowing they are within reach whenever the need may arise. Financial records should be kept for due diligence regardless of whether or not they are likely to be required by the relevant body. Backing up customer data can also come in handy when clients lose or misplace personal information or records.


  1. Improved client relationships

Retaining several copies of files can help improve relations between you and your existing customer base. By having all of the necessary information on hand at all times, you can alleviate your customer’s worries and answer any queries they may have relating to the storage of their personal data. This can lead to improved brand loyalty and boosted profits over time. Client information saved internally or on an external cloud computing platform can also help to build trust and appreciation between you and your customers.


  1. Save time

As well as the many benefits listed above, backing up your files can save you time in the long run. By holding on to various copies of your files, you can access them whenever you are required. A major data loss can cost time and money to repair. You may need to restart your email marketing strategy or work to rebuild your entire internal database. Implementing preventative measures ahead of time can save you from having to deal with such costly and time-consuming procedures. Few businesses, large or small, have the time and money to survive the economic loss of a major data breach. According to a recent survey, 43% of businesses that suffer a major data loss never recover to enable to reopen for business. Preventing wasted employee time can boost productivity in the workplace and surge profits in the long run.


  1. Save money

As well as robbing you of valuable time, the cost of a data breach can leave you out of pocket. Whether you have lost entire client databases or require a brand-new device, fees can rack up quickly. The cost of an external hard drive or cloud computing platform is less than the cost of recovering lost data. There are several factors to consider when weighing up the cost of not backing up your files and you are unlikely to be offered a flat-rate quote. Data recovery can be a relatively straightforward process or can require several weeks of dedicated time and expertise. Most data recovery specialists work on an hourly basis and set their own rates. Depending on the extent of the problem, you could be charged as little as £150 or as much as £500 per hour. There are a number of factors that can increase the price of your final quote. This can include internal damage, mechanical failure, logical failure and the presence of malware or malicious software. It is worth shopping around to find a local data recovery specialist to suit your individual budgetary requirements.


  1. Plan B

 One of the main reasons for backing up your files is to ensure you have an emergency plan in place in the event of a disaster. By establishing an effective back up strategy, you can relax knowing you and your content are covered if the worst was to happen and you suffered a major data loss. Data is much more valuable than ever before. By putting plans in place to prevent it from being snatched from under your nose, you can safeguard your content and get back up and running in no time. A good back up recovery system can be the difference between your business sinking or swimming.

Data is a goldmine in today’s digital society. It must be sufficiently protected from several internal and external threats. Implementing an emergency recovery system can prevent a minor or major data loss within your business or across your own personal devices. By backing up your files, you can be reassured that your content is safe and secure and is unlikely to end up in the wrong hands. Few businesses can survive the outcome of a data breach. Protect yourself and your data today by getting into the habit of backing up your files on a regular basis.